🔒 Admin page

useful links

❗all links in this section perform automatic actions that can't be modified 🤔 if you made a mistake, whatsapp Yves

Jobiste stuff

Add a task for the students to do

https://pps.ulb.be/appui-jobiste

Performs the following: adds tasks here

Create a new contract with a student

https://pps.ulb.be/ouverture-contrat-jobiste

🡢 creates a new contract automatically. ~ 1 week

Performs the following: 1/ collect all necessary data from student 2/ sends an email to Peggy Maes requesting she creates a contract and follow up with a meeting with the student for the signature 3/ an email is sent to [email protected] to keep track of this

After this : Peggy confirms on [email protected] that the contract is valid and the student can work with us.

Paying students? https://pps.ulb.be/jobiste

🡢 get students paid automatically, ~2weeks

Performs the following: 1/ collect hours of work from student 2/ fills in hours in a spreadsheet (see below) 3/ sends an email to Peggy Maes requesting places hours in ULB's financial system 4/ an email is sent to [email protected] to keep track of this

other stuff

Providing certificate of attendance for ROUNDTABLES https://pps.ulb.be/certificate-rt

🡢 provide PhD candidates with attendance certif, ~1h

Performs the following: 1/ collect infos from phds 2/ creates a gsheet row, gdoc, and pdf here : https://drive.google.com/drive/folders/1P6g_RrtoRlP5pozpWXroAXKL6hVyh7mh?usp=sharing 3/ sends an email to the PhD candidates with pdf attached

Providing certificate of attendance for Midis de la Recherche https://pps.ulb.be/certificate-midis

🡢 provide PhD candidates with presentation certif, ~1h

Performs the following: 1/ collect infos from phds 2/ creates a gsheet row, gdoc, and pdf here : https://drive.google.com/drive/folders/1307RMzUmkmpY8_l-wC_DPKTq0uQKSCU8?usp=drive_link 3/ sends an email to the PhD candidates with pdf attached

Managing expenses for P&PS

For both actions, performs the following: 1/ sends an email to Peggy Maes requesting she enter your expense in ULB's books 2/ an email is sent to [email protected] to keep track of this

Request a reimbursement

https://tally.so/r/3NDDl0

If you've advanced money for a P&PS purchase (works also with credit card)

Request a "bon de commande"

https://tally.so/r/3yNNX6

ULB's TVA number (if requested) BE 0407 626 464

books

states of expenses 🡣

details of expenses can viewed but not changed